1. The District Governor shall perform those duties as prescribed in Article V, Section 3 of the New Jersey District Bylaws.
2. Shall be the chief executive officer of the District.
3. Shall preside at the annual New Jersey District Convention and all meetings of the Board of Officers, and serve as a non-voting, ex-officio member on all District Committees. On all voting questions of the Board of Officers, the Governor shall only vote in case of tie.
4. Shall attend the New Jersey CKI District Convention, Circle K International Convention, New Jersey Kiwanis District Convention, Governor’s and Administrator’s Training Conference, Kiwanis Mid-Winter Conference, New Jersey Key Club District Convention, and all duly called meetings of the Key Club and Kiwanis District Board of Officers if these events do not conflict with other mandatory CKI events.
5. Shall work with the CKI District Administrator and Lieutenant Governors on building new clubs and rebuilding inactive clubs, work to increase the quality and number of service projects, and work to increase the membership in the District.
6. Shall work with the District Treasurer and the CKI District Financial Counselor in preparing the annual budget and the District Convention Budget.
7. Shall make appointments to committee positions, as defined in the Bylaws of the New Jersey District.
8. Shall make as many club visitations and Divisional meetings as possible, but no less than one (1) visit to each club per year.
9. Shall be responsible for the leadership training of all district and club officers.
10. Shall ensure that other District Officers are satisfactorily performing their assigned duties with special emphasis on reporting, record keeping, and accounting of funds.
11. Shall communicate with the Board of Officers, the counseling International Officer, and the Circle K International Administrator to keep them fully informed of District Activities.
12. Shall ensure that plans for the District Convention are performed and executed.
13. Shall work closely with the CKI District Administrator and their appointed representatives, the Key Club District Governor, the Kiwanis District Governor, and their appointed representatives.
14. Shall submit a monthly report as directed by Circle K International.
15. Shall maintain a set of files on past District activities, which will be passed on to the next administration.
16. Shall brief the incoming Governor on the duties of the office.
17. Shall publish a monthly newsletter or memo to the District Board of Officers, Club Presidents, and all others that he/she deems appropriate on the state of the District, important plans, and other pertinent information.
18. Shall prepare the agenda for meetings of the District Board of Officers. It should be distributed to all clubs and the district board, at least two weeks before the scheduled meeting.
19. Shall provide copies of all official correspondence to the District Secretary, counseling International Representative, and the District Administrator as per Section F, Item 1 of these Policies and Procedures.

1. The District Secretary shall perform those duties as prescribed in Article V, Section 3 of the New Jersey District Bylaws.
2. Shall keep all records of the District Convention and the minutes of the Board of Officers’ meetings.
3. Shall notify each member of the Board of Officers, the Kiwanis Governor, the CKI District Administrator, committee members, and the presidents of all CKI clubs in the New Jersey District of the time, place (including directions), and the date of all meetings of the Board of Officers not less than thirty (30) days prior to each meeting.
4. Shall compile a District Directory containing the names, addresses, telephone numbers, and e-mail addresses of all District and club officers. There shall be three (3) editions, summer, fall, and spring, containing all appropriate information. In addition, shall within two (2) weeks of the first Board meeting compile a temporary directory of addresses, phone numbers, and e-mail addresses of the newly elected members of the Board of Officers. The Directory shall be forwarded to Club Presidents, the District Board of Officers, International Representative, and appropriate Key Club and Kiwanis members. The Summer Directory should be distributed by May 1, the Fall Directory should be distributed by October 1, and the Spring Directory should be distributed by February
5. Any changes in the Directory will be sent to the above mentioned individuals as soon as possible.
6. Shall within fourteen (14) days after any special or regular meeting of the Board of Officers, make a report of the proceedings of the meeting, comprising a complete synopsis of all actions taken, and shall distribute said report to the members of the Board of Officers, the CKI District Administrator, the International Administrator, the International Representative, the Kiwanis District Governor, and the presidents of the clubs in the district
7. Shall submit a written report at all Board meetings, unless otherwise directed.
8. Shall establish, with the Governor, a District mailing list to be used when sending out information, notices, and agendas.
9. Shall send appropriate materials (i.e. Monthly Report Forms, Board Minutes, etc.) to Club Presidents of newly chartered clubs as soon as possible after notification of charter from Circle K International.
10. Shall attend all duly called meetings of the Board of Officers, District Convention, and International Convention, unless otherwise excused.
11. Shall assist the Governor with District functions as required and perform such other duties as may be authorized by the Governor and Board of Officers.
12. Shall maintain effective communication between the District, clubs, and members.
13. Shall maintain accurate and complete files on District activities and transfer them to the incoming Secretary, and brief the incoming Secretary on the duties of the office.
14. Shall publish a minimum of five (5) newsletters or memos including a club monthly report tally, other information pertinent to Club Secretaries.
15. Shall receive the appropriate copy of each club’s monthly report by the fifth (5th) day of the following month, shall keep a monthly report score card indicating whether the report is on time, not received, or delinquent, and shall advise each club on its status.
16. Shall utilize district technology whenever possible, minimize costs of all other activities, and avoid unnecessary spending.
17. Shall at least sixty (60) days prior to Convention solicit resolutions and proposed Bylaws amendments from District members and shall give written notice to all chartered clubs of any resolutions or amendments at least thirty (30) days prior to Convention.
18. Shall, with the Laws, Regulations, and Awards Committee Chair, be responsible for the maintenance of the District Bylaws and these Policies and Procedures, and shall keep the District Board and the clubs informed of any approved Bylaws amendments and of amendments to these Policies and Procedures.
19. Shall submit a monthly report by the tenth (10th) day of each month to the Governor, detailing all incoming and outgoing correspondence and phone calls, official visits, monthly report and service hour tally.
20. Shall copy any official correspondence, newsletters, and any other official paperwork to the Governor, International Representative, International Vice President, and District Administrator as per Section F, Item 1 of this Policy Code.

1. The District Treasurer shall perform those duties as prescribed in Article V, Section 3 of the New Jersey District Bylaws.
2. Shall copy any official correspondence, newsletters, and any other official paperwork to the Governor, International Representative, and District Administrator as per Section F, Item 1 of these Policies and Procedures.
3. Shall submit a written report at all Board meetings, unless otherwise directed.
4. Shall attend all duly called meetings of the Board of Officers, District Convention, and International Convention, unless otherwise excused.
5. Shall assist the Governor with District functions as required and perform such other duties as may be authorized by the Governor and Board of Officers.
6. Shall maintain effective communication between the District, clubs, and members.
7. Shall maintain accurate and complete files on District activities and transfer them to the incoming Treasurer, and brief the incoming Treasurer on the duties of the office.
8. Shall publish a minimum of five (5) newsletters or memos including financial matters, such as payment of dues and membership growth program status, to all Club Treasurers to strengthen dues payments and provide as a check of all official club memberships. A financial review of District expenditures should also be included.
9. Shall receive the appropriate copy of each club’s monthly report by the fifth (5th) day of the following month.
10. Shall utilize district technology whenever possible, minimize costs of all other activities, and avoid unnecessary spending.
11. Shall serve as financial advisor of the District, keeping all appropriate records.
12. Shall issue a call for District dues, advising all clubs where to send payments and membership report forms.
13. Shall submit a written report reflecting the District income and expenditures and the dues status of member clubs at meetings of the Board of Officers, the District Convention, and at such other times as the Board of Officers or District Administrator shall require.
14. Shall develop and promote programs for dues incentive.
15. Shall maintain, along with the Financial Counselor, a copy of the District accounts and books, at all times open to the inspection of the Board of Officers, the District Administrator, and any authorized auditor.
16. Shall assist the Governor and District Administrator in preparing the annual District budget, the Convention budget, and any other necessary budgets.
17. Following the end of the administrative year, but before May 1, the Immediate Past Treasurer shall assist the Financial Counselor in compiling a complete financial report of the administrative year detailing income, expenditures, budgets, and other pertinent information. The report shall be submitted to the old and new Boards of Officers, the District Administrator, and the Kiwanis District Board. At this time, the books shall be deemed closed for the administrative year.
18. The District dues, Convention receipts, and other funds shall be kept in appropriate checking and savings accounts under the name “New Jersey District Circle K”. Only the District Treasurer or the District Governor,and the District Administrator or Financial Counselor shall authorize withdrawals. The above named officials shall see to the updating of all bank signature cards.
19. Shall make copies of all checks prior to depositing and keep in order with deposit slips in preparation for end of the year internally auditing.
20. Shall submit a monthly report by the tenth (10th) day of each month to the Governor, including information on clubs that have paid dues, updated dues status for the district and International, budget updates, and any questions or concerns that are pertinent.

1.  The District Editor shall perform those duties as prescribed in Article V, Section 3 of the New Jersey District Bylaws.
2. Shall publish a minimum of five (5) issues of the Cirkling, which shall be the official newsletter of the New Jersey District, using the sample topic schedule as follows:
   • Getting Ready for International Convention
   • Membership Recruitment and Retention and INSIGHT Promotion
   • INSIGHT Recap
   • Getting Ready for District Convention
   • District Convention Issue
3. Shall submit a monthly report by the tenth (10th) day of the month to the Governor, report detailing all incoming and outgoing correspondence and phone calls, official visits, and any questions or concerns that are pertinent.
4. Shall attend all duly called meetings of the Board of Officers, District Convention, and International Convention, unless otherwise excused.
5. Shall maintain proper files, transfer them to the new Editor, and brief the new Editor on the duties of the office.
6. Shall ensure that the Cirkling is an informative newsletter directed at the members of the District. It should consist of articles on club projects, the Kiwanis Family, upcoming District and International events, and member education and shall contain a calendar of events for the District.
7. Shall inform all clubs of deadlines to submit articles and all procedures involved for submitting articles for publication in the Cirkling.
8. Shall distribute to all clubs sufficient copies of the Cirkling for their members. The July/August issue shall be sent to each club’s board of officers and not to all members. Also, the Board of Officers, the Kiwanis District Governor, the Kiwanis District Secretary, Kiwanis District Treasurer, the Key Club District Governor, Key Club District Secretary, the International Representative, and anyone else directed by the Governor shall receive a copy.
9. Shall submit, on a regular basis, articles to the KIWANIAN, the official publication of the New Jersey District Kiwanis, and the Jersey Key, the official publication of the New Jersey District Key Club.
10. Shall utilize the district technology whenever possible and minimize costs of distribution by using the cheapest available postage rates.
11. Shall copy any correspondence, newsletters, and any other official paperwork to the Governor, Secretary, International Representative, and District Administrator as per Section F, Item 1 of these Policies and Procedures.

1. There shall be one (1) Lieutenant Governor for each of the established Divisions of the New Jersey District. In the event that no Lieutenant Governor is elected from a Division, the Board of Officers will seek a member to fill the vacancy. In the event that no one is found within a reasonable amount of time to fill the vacancy, appropriate measures will be taken by the Board of Officers.
2. Shall assist the Governor in the work of the District within the Division.
3. Shall make at least three (3) official visits to each club within the Division.
4. Shall compile and maintain a complete list of club officers’ names, addresses, and phone numbers, and submit them to the Governor, Secretary, Treasurer and Editor as called upon.
5. Shall submit a monthly report by the tenth day of each month to the Governor, and at other times as directed by the Governor or District Administrator.
6. Shall assist in the collection of District and International dues and dues invoice forms and shall receive a copy of the monthly report forms by the fifth day of each month and shall summarize these reports on his/her monthly report to be submitted to the Governor, by the tenth (10th) day of each month.
7. Shall establish communications with Kiwanis and Key Club District Officers within the Division through introductory letters and continuous contact.
8. Shall attempt to reactivate, with the help of Kiwanis and/or other CKI club(s), any inactive clubs in the Division.
9. Shall build as many new clubs as possible, with the assistance of Kiwanis and/or other CKI club(s), and shall maintain a current listing of new club possibilities.
10. Shall promote interclub meetings within the Division.
11. Shall hold a minimum of three (3) divisional events such as Presidents’ Council Meetings and other divisional events as appropriate.
12. Shall assist the CKI club presidents when requested and keep them informed of all District and International functions.
13. Shall be responsible for the growth of membership, service, projects and CKI education within the Division.
14. Shall prepare material from the division for the Cirkling.
15. Shall attend all duly called meetings of the Board of Officers, District Convention, and International Convention.
16. Shall utilize the district technology whenever possible, minimize costs of all other activities, and avoid unnecessary spending.
17. Shall maintain proper files, transfer them to the new Lieutenant Governor, brief the new Lieutenant Governor on the duties of the office, and attend the District Officers’ Training Conference of the new administration.
18. Shall copy any official correspondence, newsletters, and any other official paperwork to the Governor, Secretary, District Administrator, and Zone Administrator as per Section F, Item 1 of these Policies and Procedures.

1. The District Convention will be held within the geographic confines of the New Jersey District. The District Administrator in consultation with the District Governor will be responsible for selecting the convention site and date up to two years in advance. The District Board of Trustees shall approve the site for the following year’s convention by the Winter Board Meeting.
2. The Host Club shall be selected by the Board from bids solicited from active Clubs in the District. The duties of the Host Club are:
   • Designing and making the District Convention theme banner.
   • Preparing the goodie bags, which shall include a bag, folder, writing instrument, souvenir, a copy of the International Code of Conduct, and any literature on the District Convention theme.
   • Under the supervision of the District Convention Chairperson, the Host Club is responsible for staffing the District Convention Registration Table.
3. The Governor shall appoint, with the majority approval of the District Board, a Convention Chairperson and/or Committee to:
   • Aid in the planning, arranging, and preparation for the convention.
   • Prepare and mail by December 30th prior to convention a general mailing to all clubs concerning registration forms, awards criteria, a tentative Convention schedule, certificate of election of delegates, petitions for District office, information and application forms for district awards, and other forms deemed necessary by the Governor or Board.
   • Send out a follow-up mailing or requests of the Governor or Board of Officers concerning the Convention at least sixty (60) days prior to the convention date.
   • Send out a third mailing, as appropriate, prior to the Convention.

4. The Governor shall mail to each club in the district and to the District Administrator, the International Director, the International Representative, the Kiwanis District Governor, and the Key Club District Governor, an official call to the annual convention not less than thirty (30) days prior to the date of the convention.
5. The Board of Officers shall have full supervision and management over all conventions, under the guidance of the CKI District Administrator and the Kiwanis District, according to the following calendar:
   • By the September Board Meeting – Final decisions on changes to district awards completed so that the forms can be revised and made available to all clubs.
   • By November Board Meeting – District Governor makes Convention Committee Appointments.
   • By Winter Board Meeting – Final arrangements for convention workshops completed. The Board of Officers has arranged for persons to conduct invocations, benedictions, pledge/anthem, color guard and keynote speaker. The District Governor or Administrator shall confirm the attendance at the convention of the Key Club and Kiwanis Governor. A final review and revision of the convention script shall be completed. 
   • Draft versions of the script shall be made available to the board at the November and Winter Board Meetings. The District Governor and Convention Chairperson will have complete copies of the script and all other board members will have copies of the order of business and those sessions where they are participating. A final convention script shall be completed no later than one week following the last Board Meeting prior to District Convention.

6. The Governor and the Treasurer, with the aid of the District Administrator and Financial Counselor, shall prepare a convention budget for approval at the Fall Board meeting.
7. The Program for each convention shall include:
   • Address by the Governor of New Jersey District Kiwanis or their representative.
   • Address by the Governor of New Jersey District Key Club or their representative.
   • Workshops for the purpose of stimulating enthusiasm, motivation, and education of the membership, leadership development, increasing awareness of the International Service Initiative, and increasing service activities.
   • “State of the New Jersey District Circle K” address shall be given by the District Governor.
   • House of Delegates sessions, in which the new District officers are elected and proposed resolutions and Bylaws amendments are considered.
   • Farewell address by the retiring CKI District Governor.
   • Installation of the new District Board of Officers.

All District awards shall be annual, running from District Convention to District Convention, and shall be given for recognition of projects or accomplishments completed during that given period. The manner of each award shall be approved by the District Board of Officers, which shall also have the authority to maintain and finance any of the awards. No official awards other than those approved by the Board of Officers shall be presented. This does not preclude a division from having intra-divisional awards. All award entries must be submitted to the District Board member specified in each respective award by the deadline specified in each respective award.

The House of Delegates will convene in one session. The following shall sit at the head table: Governor, Secretary, District Administrator, International Representative, Chairpersons of the Credentials and Elections Committees, and the District Board Parliamentarian, with the Governor presiding.

1. The session will consider resolutions, Final Reports of the Executive Officers, Bylaw amendments,
   nominations of Governor, Secretary, Treasurer, Editor, and Lieutenant Governors, endorsement of candidates for International Office (President, Vice President, Representative, and general office) and such other business as may properly come before the House.
2. Voting delegates and delegates-at-large will be seated in a restricted section. All others present will be accommodated in a designated gallery section and may not participate in the sessions without permission of the House of Delegates.
3. The District Administrator shall be a non-voting member of the House of Delegates. They will be
   available for consultation on matters of parliamentary procedure.
4. The active and/or verbal support of any candidate running for District Office by any voting Board Member shall be prohibited.

The Committee on Credentials shall admit the voting delegates into the House of Delegates and present a report in the House of Delegates. The Committee on Elections shall have general charge of the House of Delegates sessions, including distribution, collection, and counting of ballots.

1. Nominees for Governor, Secretary, Treasurer, Editor, and Lieutenant Governor must be active members in good standing in a club of the District who, prior to election, have submitted written certification and enrollment verification to the District Governor by the deadline established in the District Officer Service Agreement, that they will carry out the duties and responsibilities of such office. Those persons who do not submit the proper written certification by the established deadline will not be permitted to participate in divisional caucuses in the manner described in Section G, Subsection D, Item 2 of these Policies and Procedures.
2. Caucuses will be held Friday Evening after the Opening Session, at which time candidates for offices of Governor, Secretary, Treasurer, Editor, and Lieutenant Governor may be introduced, present their platforms, and answer questions.
   • Assignment of Divisions to caucuses and selection of caucus moderators shall be made by the Governor and Elections Committee Chairperson.
   • Each caucus will decide rules of procedure.
   • Only members of a caucus shall be allowed to ask questions of the candidates.
   • Kiwanis Family guests and District Officers shall be allowed to visit a caucus.
   • Candidates may bring three members into a caucus to serve as their campaign staff.
   • In no way shall the House of Delegates limit the number of candidates that can be endorsed for International Office.
3. When the agenda of the House of Delegates calls for nominations of candidates, the presiding officer shall receive nominations for the office of Governor. Nominees who submitted written certification will be accepted first, in alphabetical order, followed by any other nominations on the floor. The same procedure will be used for nominations for Secretary, Treasurer, Editor, and Lieutenant Governor. The nominations for Governor shall be closed and the balloting conducted. When the result of the election has been announced, the same procedure will be repeated for the Secretary, Treasurer, Editor, and Lieutenant Governor elections. Unsuccessful candidates in prior ballots may be nominated in subsequent elections.
4. All nominees must be present at the time of nomination and must adhere to the following limits:
   • Governor – Nominating speech of one minute, two minutes for nominee’s speech.
   • Secretary, Treasurer, Editor, Lieutenant Governors – Nominating speech of one minute, one minute for nominee’s speech.
   • Persons nominated on the floor of the House of Delegates are granted the same
     privilege under the same time limitations.
5. The Committee on Credentials, prior to each session, shall provide the Committee on Elections with a list of the voting delegates, including the delegates-at-large, registered and present at the convention. The Chairperson of the Credentials Committee shall report to the House of Delegates the following information as may often be necessary:
   • Number of club delegates present and the number of clubs represented.
   • Number of delegates-at-large present.
   • Total number of votes necessary for a simple two-thirds (2/3) majority of the seated delegates.
6. During the Saturday session of the Meet the Candidates, the candidates for Governor will participate in a Governor’s Debate session, conforming to the following rules:
   • Each candidate will have two (2) minutes to speak in the order of nomination.
   • Each candidate, in succession, will be asked three predetermined questions that are not provided to candidates in advance. 
   • Candidates will have one (1) minute to answer each  question. The question will be determined and asked by the current Governor and/or Elections Committee Chairperson.
7. During the Meet the Candidates session, candidates for Secretary, Treasurer, Editor, and Lieutenant Governor will have one (1) minute to speak in order of nomination.
8. Voting shall be by written ballot. The first round of Lieutenant Governor elections will take place at one time on the ballot. No person shall be permitted to vote whose name does not appear on the list of voting delegates. Cumulative voting and voting by proxy will not be allowed. No ballot will be counted on which it appears that the delegate has voted for a greater number of nominees for said office than there are vacancies to be filled and candidates to fill them.
9. All winning candidates must receive a majority of votes cast. If in races with three or more candidates no candidate receives a majority, the candidate receiving the lowest number of votes will be dropped and another ballot conducted. This procedure will be repeated until such time as one candidate receives a majority of all votes cast. It is strongly suggested that if three (3) or more candidates are running for the office of Governor, a run-off ballot be held on Saturday afternoon.
10. The Elections Committee shall report promptly the results of each balloting. The reports shall be signed by the Chairperson and the District Administrator. After the Committee has reported, the Chairperson will deliver a copy of each report and all ballots to the District Administrator to be retained by them for a period of ninety (90) days following the close of the convention, after which time the ballots shall be destroyed.
11. All officer election ballots distributed during the House of Delegates will contain a printed option known as “no confidence.” If the “no confidence” option receives the simple majority of votes cast then the position shall remain vacant until the District Governor appoints an officer as outlined in the District Bylaws.  In a situation of a race with three or more candidates, if no candidate receives a simple majority vote the candidate receiving the lowest votes will be dropped from the ballot and the election will move to a run-off between the two remaining candidates. 
    • The procedure will be repeated until one candidate receives the majority of all votes cast. In the situation of a race where two or more candidates’ total votes are greater than “no confidence,” but individually do not make up a simple majority the candidate receiving the lowest votes will be dropped from the ballot and the election will move to a run-off between the remaining candidate(s) and the “no confidence” option. 
    • In a situation of a race with two or more candidates receiving an equal number of votes, if that collective total is a simple majority over “no confidence,” but individually not a simple majority the chair will break the tie between the real candidates and a run-off between the remaining candidate(s) and “no confidence” will occur.
12. Literature shall be submitted to the District Governor and District Administrator for approval by a date determined by the District Board by the Fall Board Meeting. Once approved, the literature will be sent for publication by the District Board. No literature may be given out by candidates. All literature should be one sheet (front and back) of 8 1⁄2” by 11” white paper.
13. All grievances shall come to the attention of the New Jersey District CKI Board. Any candidate has the right to petition the District Board in response to any allegations of misconduct. The final decision rests with the New Jersey District CKI Board of Officers.
14. All individuals seeking Endorsement for International Office:
    •  May be nominated from the floor during the House of Delegates.
    • Must participate during a round of caucusing during the House of Delegates.
    • Voting for International Endorsement must take place by a ballot vote.
    • An official endorsement for international office may be granted if the candidate receives a
      super-majority (2/3) vote.
    • All motions for voting by acclamation, voting through a resolution, voting by unanimous ballot. And other similar motions shall be called out of order by the chair of the meeting.

1. Any candidate may not campaign until thirty (30) days prior to the start of the District Convention. This includes district technology and phone calls.
2. The only people allowed to actively campaign for a candidate shall be current CKI members. No more than three (3) members can serve on a candidate’s campaign staff.
3. No District Board member past or present may actively campaign for a District Candidate other than themselves.
4. No campaigning will be allowed between the hours of 1:00AM and 7:00AM during the Convention. This includes informal caucusing. Informal caucuses shall be defined as any discussion between a candidate and two or more CKI members except members of the campaign staff or the candidate’s home club.
5. Any candidates found in violation of this Campaigning Policy may be subject to disqualification upon suggestion of the District Board.

Candidates for the District offices of Governor, Secretary, Treasurer, Editor, and Lieutenant Governor shall be required to read, sign, and submit the District Officer Service Agreement to the District Administrator by 11:59PM on the Friday of District Convention. Candidates for the District Committee Chairperson appointments shall be required to read, sign, and submit the Committee Chair Service Agreement to the District Governor.

1. By the 20th day of every other month, the District Governor shall review the service agreements of each voting member of the District Board. If any of the board members are found to be in violation of a significant portion of their service agreement, the Governor will submit a letter of warning outlining the sections in violation and the reasoning behind the findings. 
   • Within five days of notification, there will be a coaching meeting held via
     telephone between the Governor, the Administrator, and the board member in question.
   • In subsequent months, if the same board member is found in violation again by the Governor, the Governor must submit a letter of complaint outlining all sections either still in violation or newly in violation and the reasoning
     behind the findings. 
   • The Governor is required to call an emergency board meeting to discuss the suspension of the board member in violation. At the meeting, the Governor must present independent, unbiased report outlining the sections being violated and what constitutes those violations.
   • The Governor and District Administrator shall not provide recommendations to the board, but rather provide the board with all necessary information and evidence to make a decision. Upon the completion of their presentation, the District Board
     may then move into discussion. 
   • Upon completion of discussion or motion to call the question, the District Board must then move to a vote to determine if the board member shall be suspended.
2. District Board Members, who are suspended by a majority vote of the elected voting District Board, shall lose their right to vote during the suspension period and not be eligible to file vouchers. 
   • During the suspension period, the board member will not count toward the calculation of thresholds when conducting district business.
   • Halfway through the suspension period, there will be a coaching meeting held via telephone between the Governor, the Administrator, and the board member in question.
   • The suspension period for all board members will be set by the Governor and District Administrator for a time frame of at least two (2) weeks but not to exceed six (6) weeks.
3. At the end of the suspension period the District Governor shall review the progress of the suspended board member. 
   • If the member is found to have improved and completed all tasks, the Governor may automatically remove the board member from suspension; the board member in question shall regain all privileges as a voting member of the District Board. If they have not, they must call an emergency board meeting. At this meeting, the Governor and Administrator shall present their findings to the District Board. If the board finds the progress to be unsatisfactory, the board will then move directly to a motion for removal from district office as outlined in Article 5, Section 6 in the New Jersey District Bylaws.

1. By the 20th day of every other month, the District Secretary shall review the service agreement of the District Governor. If the Governor is found to be in violation of a significant portion of their service agreement, the Secretary will submit a letter of warning outlining the sections in violation and the reasoning behind the findings. Within five (5) days of notification, there will be a coaching meeting held via telephone between the Secretary, the Administrator, and the Governor.
   • In subsequent months, if the District Governor is found in violation by the Secretary, the Secretary must submit a letter of complaint outlining all sections either still in violation or newly in violation and the reasoning behind the findings. The Secretary is required and authorized to call an emergency board meeting to discuss the suspension of the board member in violation. At the meeting, the Secretary and District Administrator must present independent, unbiased reports outlining the sections being violated and what constitutes those violations. 
   • The District Secretary shall not provide recommendations to the board, but rather provide the board with all necessary information and evidence to make a decision. Upon the completion of their presentation, the District Board may then move into discussion. Upon completion of discussion or motion to call the question, the District Board must then move to a vote to determine if the Governor shall be suspended.
2. If the District Governor is suspended by a majority vote of the elected voting District Board, they shall lose their right to vote during the suspension period, not be eligible to file vouchers, and shall relinquish their right to preside over all duly called meetings of the New Jersey District Board of Officers. 
   • During the suspension period, the Governor will not count toward the calculation of thresholds when conducting district business. Halfway through the suspension period there will be a coaching meeting held via telephone between the Secretary, District Administrator, and the District Governor. 
   • The suspension period for a suspended Governor will be set by the District Secretary and District Administrator for a time frame of at least two (2) weeks but not to exceed six (6) weeks.
3. At the end of the suspension period, the District Secretary and District Administrator shall review the progress of the suspended Governor and call an emergency board meeting. At this meeting, the Secretary and Administrator shall present their findings to the District Board. 
   • If the board finds the progress to be satisfactory, they have the option to revoke suspension by a majority vote; the Governor in question shall regain all privileges
     as a voting member of the District Board and regain the right to preside over New Jersey District Board meetings. 
   • If the board finds the progress to be unsatisfactory, the board will then move directly to a motion for removal from district office as outlined in the New Jersey District Bylaws.